Home > Subsistence & Travel > Support CPOTS 2013
Financial Support
Student participants
at CPOTS will have both their hotel and 90% of their travel costs
paid.
Teachers at CPOTS will get a per diem and have 75% of their travel costs paid.
However please read carefully the following details that apply.
Official IP rules:
Travel Costs
Travel costs for teachers and students from the
coordinating higher education institute (HEI) are not
eligible, if the IP takes place in the town where the coordinating
HEI is located.
Travel costs for teachers and students from a partner
HEI are not eligible, if the IP takes place in
the town where the partner HEI is located.
Any travel costs for staff not related to actual
participation in the Intensive Programme will be accounted for under
the heading devoted to organizational costs.
Travel costs incurred outside the countries participating
in the Lifelong Learning Programme are not eligible, unless prior
written authorization is granted by the National Agency.
Travel costs will be accounted for on the basis
of the real costs incurred (including any costs for entry/exit visas
as required), either in total or in part only (by applying a ceiling
or a maximum percentage).
Boarding passes: Don't forget
to keep your original boarding passes on all flights you take to
arrive and depart from the IP location. Both conventional
and/or electronic boarding passes will be accepted. The later are
advantageous because you can save them as an electronic file and
send them to the organizers by e-mail. In case you only have a conventional
boarding pass you must send original by normal
mail and a scanned copy by e-mai to organizer. All boarding passes
for trips in both directions are needed. Remember:
No boarding pass, no reimbursement - its that simple!
Ground transportation to and from the airport:
The IP will also support peripheral costs such as getting from your
home to the airport and back or from the airport to your hotel and
back, etc. In all cases the cheapest means can only be accomodated
- for example the cost of public transportation over taxi. Also
receipts/tickets must always accompany any such claims. Only original
receipts can be accepted (no photocopies or scans).
Travel by car: Travel to the IP by private or rental car (rather than by
air) will be supported up to the amount of the cost of public transportation
to get to the IP and up to the maximum amount allocated in the proposal.
Subsistence costs
Subsistence costs for teachers and students from
the coordinating HEI are not eligible, if the IP
takes place in the town where the coordinating HEI is located.
Subsistence costs for teachers and students from a partner HEI
are not eligible, if the IP takes place in the town where the partner
HEI is located.
Any subsistence costs not related to actual participation
in the Intensive Programme will be accounted for under the heading
devoted to organizational costs.
The subsistence costs will be accounted for on
the basis of flat rate grants using scales of unit costs as presented
below.
For students, the subsistence costs must be calculated from the
daily amount: daily subsistence rate defined below, multiplied
by the number of days eligible for subsistence (including travel
days and weekend days without subject-related activities).
For teaching staff, the subsistence rate must be calculated taking
into account the rates defined below (including travel
days and weekend days without subject-related activities). For IPs not exceeding 14 days (two weeks),
the total subsistence cost is based on the amount for week 1 as
indicated below plus the number of additional days multiplied
by 1/7 of the difference between the amounts for week 2 and week
1 below.
The IP will pay for subsistence in case of arrival of up to 1 day prior to the official IP date.
Computation of actual costs - compensation
Costs will be computed from the dates
of travel information (e.g. tickets, boarding passes etc.) as well as receipts of payments showing dates of check-in
and check-out. Furthermore, both students and teachers have
to sign a special attendance sheet demonstrating their active presence at the IP.
Important: Students must be
present at all lectures/labs within the 10 day work programme
of the IP (as certified by their attendance sheet) in order to be
fully eligible for full compensation.
The following costs apply to Greece for the 2012-13 IP period:
Travel
Students: 90% of the actual cost
up to a max of 550euros depending on country of institution.
Teachers: 75% of the actual cost (charter or economy class only).
Subsistence
Students: 20 euros/day or 340
euros/17 days
Teachers: 144 euros/day, 1008
euros/1 week, 1411 euros/2 weeks and 1480 euros/17 days
Please note that travel expenses can be payed before the IP to allow participants to secure the cheapest possible tickets.
However, subsistence expenses are usually payed upon completion of the IP and after all receipts and two-way boarding
passes have been submitted to the project coordinator promptly.
Expenses are typically payed by bank transfer directly to each participant.
It is quite common for IPs to have students (and teachers if they so elect) stay at the same prearranged
apartment hotel for a better price. Students usually stay two or three together in an apartment with cooking amenities
to further reduce cost.
In this case, the project coordinator
pays directly to the hotel thus avoiding delays of individual compensations.
Special arrangements for all participants have been
made with the apartment hotel Albatross.
This hotel is in Ammoudara, 200m from the beach and about 4km from
the Physics Dept. of the Univ. of Crete. Classes are usually accessed
by private car rental or taxi shared amongst the students and/or
teachers.
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